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Old 04-27-2007, 04:08 PM #43
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Originally Posted by BryceatOU View Post
Yeah but we decided to not run to catch a plane on Sun. night. It doesn't matter if we decided to stay 5 night. We still payed the amount that I stated above.
I'm just saying: DiKilla wanted typical cost estimates for Class A, and you gave a $1000 estimate for hotel at nationals, which is not typical. A typical Class A team can pay half that price by managing the trip like I mentioned in the preceding posts.
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Old 04-27-2007, 04:12 PM #44
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I'm just saying: DiKilla wanted typical cost estimates for Class A, and you gave a $1000 estimate for hotel at nationals, which is not typical. A typical Class A team can pay half that price by managing the trip like I mentioned in the preceding posts.

Your right, he asked what other teams payed this year and I told him what we payed this year. Teams could definatly do it for much cheaper. $6000 would be plenty. Like I said, we stayed in our hotel in Dallas for 5 nights and it costed each person $7.
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Old 04-27-2007, 04:30 PM #45
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Ok, I just got home from work and here's what I pulled up from our budget request that I wrote:

Entrance = $3600
Paint (9 matches * 15 cases per match, $30 per case) = $4050
Hotel Rooms (4 rooms for each of 3 events, $100 per room) = $1200
Rental Vans (3 per event, $300 each) = $2700
Gas (75 gallons per event, $2.50 a gallon) = $562.50

Total Class A = $12,112.50

That is just for the regular season. Now slash one hotel room per event, drop the hotel price from $100 to $75, all the rental vans (drive your own cars), gas (collect $ from teamates), and 2-3 cases of paint per match. You get $7515; which is basically the bare minimum to play Class A for the season. Then add whatever Nationals would cost you.

One of the things I learned from writing bills to submit to the DOT is that you should always throw an extra 20-40% or so in there and then round up a bit, then pad it some more. Because no matter what, they will NEVER give you exactly what you want. Requesting 6000 will get you 4000. So if you want 6000, ask for 9000. If you're lucky, they'll give you more than you need.
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Old 04-27-2007, 04:36 PM #46
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Originally Posted by BryceatOU View Post
We on the other hand allowed 15 guys to come with us. 4 rooms was the way to go.
If you would have stayed at our hotel, you would only need 1 room. Rooms were massive, they had like 72 beds in it. Ask Rutgers, they know.
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Old 04-27-2007, 04:50 PM #47
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If you would have stayed at our hotel, you would only need 1 room. Rooms were massive, they had like 72 beds in it. Ask Rutgers, they know.

What hotel was this?
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Old 04-27-2007, 04:59 PM #48
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rutgers stayed for 3 nights (thurs, fri, sat) and checked out sunday, but they allowed us to keep our stuff there which was nice so the hotel only cost 600 bucks and we brought 11 guys.
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Old 04-27-2007, 05:02 PM #49
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What hotel was this?
lol, Harvey Suites. Each room could sleep up to 6 (3 beds). Free food during the day in the lobby too (taquitos!).
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Old 04-27-2007, 05:03 PM #50
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What hotel was this?
Harvey suites. Can easily fit 6 people in a room.

Also, to add wat squirrel said, always ask for more. I asked for 10G for nationals and got 2, which was more than enough (it cost our guys 40 bucks - thats including hotel, plane tickets, paint, etc)
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Old 04-27-2007, 05:03 PM #51
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Originally Posted by BryceatOU View Post
What hotel was this?
Harvey Suites.

2 queen sized beds and a queen sized pullout.

plus a kitchenette.
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Old 04-27-2007, 05:05 PM #52
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Spa was broke though
We just went to UConn's hotel and used their's
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Old 04-28-2007, 10:40 AM #53
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Harvey Suites.

2 queen sized beds and a queen sized pullout.

plus a kitchenette.

Was there free shuttles to and from the airport/field?
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Old 04-28-2007, 01:18 PM #54
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thanks for all the help guys, i really appreciate it.

the only thing i do dont want to do is advance too quickly and kill our club. debt would not be a good thing. after all it is only our second year as a club.

i dont think we expected it to be that exensive. BUT, you never know what kind of $$ our guys can pull in.

so i guess we will have to see. Thanks again! We will at least see everyone at world cup and nationals!
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Old 04-28-2007, 02:50 PM #55
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Was there free shuttles to and from the airport/field?
got a free shuttle to/from the airport.
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Old 04-28-2007, 02:51 PM #56
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got a free shuttle to/from the airport.

What about the field. We did not rent any vehicles.
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Old 04-28-2007, 02:58 PM #57
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Depending on when you book your airfare, staying over to Monday morning, even after paying for another night of hotel, can be cheaper.

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Old 04-28-2007, 05:11 PM #58
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What about the field. We did not rent any vehicles.
rentals are cheap. We got one that held our 11 guys plus gas for about 350, and that was for 3 days. And we are able to drive around and enjoy dallas this time unlike last year where we were stuck at the hotel and forced to eat denny's every night...
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Old 04-28-2007, 05:31 PM #59
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not having a rental car at nationals is the dumbest thing ever. you might as well not go.
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Old 04-28-2007, 07:08 PM #60
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As the NEIC Class A director, I would say if you are planning on having a Class A conference:

a) get an EXTREMELY organized and dependable person to be your conference director. This doesn't really need to be a student. Ideally, they should have some familiarity with college paintball and paintball in general. E.g. I played for Rutgers for ~5 years (Fall 1997 - Spring 2002) and I'm currently the coach.

b) Have your director contact me. I had to basically do a lot of stuff off the seat of my pants and I would gladly share what I learned with another director.

c) Do everything you can to help your director. Answer emails promptly, suggest fields to use, establish good connections with good local fields.

d) Keep your club stable: fundraise, hand in your school paperwork on time, get CPR/First Aid certified, make sure your players grades stay up, have an excellent working relationship with your club sports advisor.

and, for the record, being a director is not that much work. Planning well and with plenty of lead time makes things 1000 times easier. If you do it right you can just pick three fields and use the same ones year after year.
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Old 04-29-2007, 08:46 PM #61
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Here are GVSU's actual costs for the season:

Entry: $3600
Paint: (8 cases/match @ $30/case x 8) $1,920
Hotel: ( $70/room/night x 3 nights x 2 rooms) $420
Gas: $560

Total: $6500

If we would have went to nationals it would have cost about another $3,000 with plane tickets and hotel and all, so a rough season cost with nationals is right around the $10,000 range, if you are doing all you can to save money (we put 12-15 guys in 2 rooms, cram 5 guys into a car etc...).
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Old 05-02-2007, 11:59 AM #62
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So Chris, can we decide next years GL teams so we could start planning our events?
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Old 05-07-2007, 01:03 PM #63
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not having a rental car at nationals is the dumbest thing ever. you might as well not go.
We did it with no problems. your a women
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