The biggest hurdle that I see is finances. The industry (pb) will not help out in a significant way, so forget them. They got enough to deal with. I remember after years of shooting Draxxus, they dumped us due to cutbacks. That really hurt us and after years of being spoiled, we had to buy our own paint at events.
But for a one time thing where it is out of wallet, I think an event later in the season, say Cup, would be a great goal. PFDs could pay for the trip
In my experience, as long as everyone has the fundamentals down and keeps playing and doing drills on their own, you only need to get the whole team together say once a month to mesh. Of course, more the better, but I think you can see where I'm getting at with this.